Privacy policy EN

I. Information clause regarding the processing of personal data

Pursuant to Article 13 of the Regulation (EU) 2016/679 of the European Parliament and of the Council of 27 April 2016 on the protection of natural persons with regard to the processing of personal data and on the free movement of such data, and repealing Directive 95/46/EC (General Data Protection Regulation), hereinafter referred to as GDPR, the Administrator informs that:

1. Personal Data Administrator

The Personal Data Administrator is RETENCJAPL Sp. z o.o., located at ul. Marynarki Polskiej 163, 80-868 Gdańsk.

2. Contact with the Administrator

If you have any questions regarding the method and scope of processing your personal data within the activities of RETENCJAPL Sp. z o.o., as well as your rights, you can contact us via email at: hello@waterfolder.com

3. Purpose and legal basis of processing

Personal data is processed in connection with the implementation of sales/commercial processes by RETENCJAPL Sp. z o.o. based on Article 6(1)(c) of the Regulation, as well as based on applicable legal provisions, concluded agreements (Article 6(1)(b)), and on the basis of consent granted, to the extent and for the purpose specified in the consent (Article 6(1)(a)).

Personal data will be collected in connection with the use of the www.waterfolder.com website (i.e., name, phone number, email, company name, address, tax identification number), to the extent and for the purpose necessary to:

  1. collect data and information about potential customers,
  2. make calculations and comparisons of parameters of devices offered by Manufacturers and prepare offers for selected devices,
  3. perform a contract for the provision of electronic services,
  4. market the administrator’s own products, events, trainings, conferences, services, and commercial information,
  5. send (personalized) marketing materials for the purpose of advertising our products and services or contacting for marketing or commercial purposes (e.g., via email, telephone, or postal mail), unless you have not consented to this,
  6. provide a response to inquiries submitted via contact forms.

4. Recipients of the data

During the processing of your matter, personal data may be transferred to other entities. Recipients of the data may include entities authorized to receive personal data under appropriate legal provisions and entities processing personal data on behalf of the Administrator, based on a data processing agreement concluded with them. Recipients of your personal data may include:

  1. public authorities and entities performing public tasks or acting on behalf of public authorities, to the extent and for the purposes arising from universally applicable law,
  2. other entities that, based on relevant agreements signed with the Company, process personal data.

During the processing of your matter, personal data may be transferred to other entities. Recipients of the data may include entities authorized to receive personal data under appropriate legal provisions and entities processing personal data on behalf of the Administrator, based on a data processing agreement concluded with them. Recipients of your personal data may include:

Your personal data may also be disclosed to Trusted Partners. Trusted Partners are understood as the owners of a given tool published on the WaterFolder platform:

Trusted Partners assist “RETENCJAPL” in providing services and developing functionalities of the Designer Platform named WaterFolder. Trusted Partners are provided with information submitted by users of the WaterFolder Designer Platform necessary for them to support RetencjaPL in its activities, such as name, phone number, email, company name, address, tax identification number, and information about the order of a given user. These entities may have potential or actual access to limited information about users, and they process it on behalf of “RetencjaPL” (formally referred to as “Data Processors”):

5. Information on the transfer of data to third countries

Personal data will not be transferred to third countries.

6. Processing period

Your data will be processed for the period necessary to achieve the purposes indicated in point 3 and to the extent required by law or to secure any claims.

7. Rights of individuals whose data is processed

You have the right, regarding your personal data, to:

II. Cookie Files

RetencjaPL Sp. z o.o. uses cookies, which are small text information stored on the end user’s device (e.g., computer, tablet, smartphone). Cookies can be read by the Operator’s teleinformatics system or other entities.

RetencjaPL Sp. z o.o. stores cookies on the end user’s device and then accesses the information contained therein for the following purposes: statistical, marketing, and ensuring the proper operation of the Service, especially maintaining the session after logging in and recognizing the user in the next session.

RetencjaPL Sp. z o.o. uses external cookies for:

The user acknowledges that it is possible to configure the internet browser in a way that prevents storing cookies on the end user’s device.

The user acknowledges that cookies may be deleted by the user after being saved by the Operator, through appropriate functions of the internet browser, programs designed for this purpose, or by using appropriate tools available within the user’s operating system.

The user acknowledges that changing the configuration of the internet browser to prevent or limit the storage of cookies on the end user’s device may result in limited functionality of the Services. Deleting cookies during the provision of the Service may lead to similar consequences. This may result in the inability to log in to the Service or session interruption after logging in.

The user can manage cookie files on the website by clicking on the “Cookie Settings” button in the website footer.

III. Data Collected During Visits to the Website https://waterfolder.com/pl/

We do not require registration to access the website, but if you wish to access any products and services offered by the administrator through the website https://waterfolder.com/pl/, we are obliged to collect personal information necessary for the provision of these services. Failure to provide us with information may prevent or delay the provision of services.

IV. Technical Information

The website may collect standard logging and technical data to measure and improve the effectiveness of the website, diagnose server problems, administer the website, gather information about website traffic sources, and identify our users. We may also collect other information through the website https://waterfolder.com/pl/, such as activity and preferences related to the use of the website, also known as demographic or profiling data.

V. When Personal Data is Collected by the Website

We collect your personal data in the following circumstances:

We collect the minimum amount of data necessary to process your request or provide the service. We will indicate when providing information is voluntary and when it is required. Typically, we only ask for additional information to provide the most appropriate response to your inquiry.

VI. Use of Personal Data

The Administrator uses personal data for:

VII. Disclosure of Data to Third Parties

We may contact other companies or individuals in connection with addressing your inquiry or other matters related to the operation of the website or our business (e.g., for conducting marketing campaigns, hosting our databases, handling mail and messaging services, or data analysis). We may give such companies access to your personal data for the above purposes on our behalf.

Sometimes we may disclose personal data in response to a court order, subpoena, government investigation, or otherwise required or permitted by law.

We do not provide data to third parties for their own marketing purposes and do not engage in mailings for third parties.

As a result of a sale, merger, consolidation, change of control, asset transfer, reorganization, or liquidation of our company (reorganization event), we may transfer, sell, or assign your personal data to third parties involved in the reorganization event.

Personal data will also be transferred to Trusted Partners:

In accordance with the information clause included at the beginning of this Privacy Policy.

VIII. Data Storage

We will retain your personal data for as long as our cooperation lasts. Upon termination of our cooperation, we will retain your personal data for a period that allows us to: maintain our business documentation for analysis/audit purposes; meet legal documentation retention requirements; defend or assert legal claims; address any complaints.

We will delete your personal data when it is no longer needed for the above purposes. If any data cannot be fully deleted from our systems for technical reasons, we will implement appropriate safeguards to prevent further processing or use of that data.

You have the right to withdraw your consent at any time by contacting us electronically, by sending an email to: iodo@retencja.pl 

IX. Data Security

We have implemented generally accepted technology and operational security standards to protect personal data from loss, misuse, unauthorized modification, or destruction. All our employees and subcontractors are required to maintain the confidentiality of personal data, and only authorized persons have access to such data.

X. Privacy Information Update

This Privacy Information may be modified or updated by us from time to time.

XI. Contacting the Supervisory Authority

If you have any doubts about how we process your personal data, you can contact the appropriate data protection authority, i.e., the President of the Personal Data Protection Office.

XII. Privacy Complaints Procedure

All privacy complaints submitted by you are individually reviewed by us.

You can contact us to submit a complaint or request using the email address: iodo@retencja.pl 

We will respond to such complaints promptly, no later than 1 month from the date of receiving the request.

Last Updated: 15.04.2024